City of Ekurhuleni

OPEN TENDER PROCESS

In pursuit of a transparent and good corporate governance agenda, the City invites members of the public to sit in and observe the tender adjudication proceedings.

The Bid Adjudicating Committee (BAC) meetings are held every Monday at the Boksburg Council Chamber at 1pm. The agenda will be available on the City’s website.

For more information, contact Siphokazi Xokozela on 011 999 6568 or Busi Sibeko on 011 999 6568.

 

27TH BID ADJUDICATION COMMITTEE MEETING INDEX 07 AUGUST 2017

ITEM A-EE 09-2017(T)

 

ENERGY DEPARTMENT: NON-AWARD OFCONTRACT NUMBER A-EE 09/2017: THE SUPPLY, DELIVERY, INSTALLATION, MONITORING, MAINTENANCE AND REPAIRS OF SECURITY SYSTEMS, PREVENTION AND TO PROVIDE INVESTIGATION SUPPORT INTO ALL FORMS OF ILLEGAL ACTIVITIES FOR THE ELECTRICITY DISTRIBUTION NETWORK ASSETS OF SERVICE AREAS: EDENVALE, TEMBISA & KEMPTON PARK ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2018.

 

RECOMMENDATION

ANNEXURE

6

 

 

 

 

 

 

 

 

 

9

10

ITEM A-ED 03-2017(T)

ECONOMIC DEVELOPMENT DEPARTMENT: CANCELLATION OF CONTRACT NUMBER: A-ED 03-2017: APPOINTMENT OF A SERVICE PROVIDER FOR MAINTENANCE OF MECHANICAL EQUIPMENT AT SPRINGS FRESH PRODUCE MARKET ON AN AS AND WHEN REQUIRED BASIS, FROM DATE OF AWARD UNTIL 30 JUNE 2020 IN TERMS OF REGULATION 13 (1) (C) OF PPPF REGULATIONS.

RECOMMENDATION

ANNEXURE

38

 

 

 

 

 

 

 

43

44

ITEM A-HS 01-2014(T)

DEPARTMENT OF HUMAN SETTLEMENT: NON-AWARD OF CONTRACT NUMBER: A-HS 01-2014, CONSTRUCTION OF CARPORTS, GENERAL REFURBISHMENT, MAINTENANCE AND MONOR RE-CONSTRUCTION SERVICES AT VARIOUS EMM HOUSING UNITS AND OFFICES ON AN AS AND WHEN REQUIRED BASIS WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2017.

 

RECOMMENDATION

ANNEXURE

82

 

 

 

 

 

 

 

85

86

ITEM A-WS 05-2016(T)

THE DEPARTMENT: WATER AND SANITATION: THE AWARD OF A BID FOR CONTRACTOR A- WS 05-2016: THE APPOINTMENT OF CONTRACTORS FOR LEAK FIXING ON WATER PIPILINES NETWORK FOR EKURHULENI METROPOLITAN MUNICIPALITY ON AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019.

 

RECOMMENDATION

ANNEXURE

100

 

 

 

 

 

 

 

129

132

ITEM A-WS 03-2017(T)

WATER AND SANITATION DEPARTMENT: THE AWARD OF A BID FOR CONTRACT NUMBER: A- WS 03/2017: THE SUPPLY, DELIVERY AND OFF-LOADING OF VARIOUS SIZES OF WATER METERS AND RELATED MATERIAL, ON AN AS-AND-WHEN REQUIRED BASIS FROM 1 JULY 2017 UNTIL 30 JUNE 2020, AS ADVERTISED

 

RECOMMENDATION

ANNEXURE

543

 

 

 

 

 

 

 

588

598

ITEM A-RS 12-2016(T)

DEPARTMENT: ROADS AND STORMWATER: THE AWARD OF A BID FOR CONTRACT A-RS 12-2016: THE APPOINTMENT OF CONTRACTORS FOR THE LAYING OF VARIOUS TYPES OF PAVING BLOCKS, KERBS AND RELATED ANCILLARY WORKS ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

1424

 

 

 

 

 

 

 

1519

CD

ITEM A-EMPD 01-2017(T)

DEPARTMENT: EKURHULENI METROPOLITAN POLICE DEPARTMENT: THE AWARD OF A BID FOR CONTRACTA- EMPD 01/2017: THE SUPPLYAND DELIVERY OF VARIOUS TYPES OF FIRE ARMS FOR EKURHULENI METROPOLITAN POLICE DEPARTMENT (EMPD) ON AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

1524

 

 

 

 

 

 

1553

1558

 

Index 24 July 2017 OPEN BAC

ITEM A-HEA 06-2017(T)

 

DEPARTMENT: HEALTH AND SOCIAL DEVELOPMENT: THE CANCELLATION OF A CONTRACT: A-HEA 06-2017: THE APPOINTMENT OF ACCREDITED SERVICE PROVIDERS TO TRAIN EARLY CHILDHOOD DEVELOPMENT PRACTITIONERS ON EARLY CHILDHOOD CERTIFICATE NQF LEVEL 4 AND NQF LEVEL 5 FROM 01 JULY 2017 UNTIL 30 JUNE 2019. 

RECOMMENDATION

ANNEXURE

6

 

 

 

 

 

 

13

14

ITEM A-HR 01-2017(T)

DEPARTMENT: HUMAN RESOURCES: NON-AWARD OF CONTRACT A-HR 01/2017: APPOINTMENT OF ACCREDITED TRAINING PROVIDERS TO IMPLEMENT VARIOUS LEARNING INTERVENTIONS (LEADERSHIP & MANAGEMENT, CORE SKILLS SOLUTIONS & FUNCTIONAL SKILLS SOLUTIONS) ON AN AS AND WHEN REQUIRED BASIS FROM 1 JULY 2017 TO 30 JUNE 2020. AS A FAIR ADMINISTRATIVE PROCESS WAS NOT FOLLOWED IN TERMS OF SECTION 217(1) OF THE CONSTITUTION AND PROMOTION OF ADMINSTRATIVE JUSTICE ACT 3 OF 2000.

RECOMMENDATION

ANNEXURE

88

 

 

 

 

 

 

 

 

 

100

101

ITEM A-HR 02-2017(T)

DEPARTMENT: HUMAN RESOURCES: NON-AWARD OF CONTRACT A-HR 02-2017: APPOINTMENT OF ACCREDITED TRAINING PROVIDERS TO IMPLEMENT VARIOUS LEARNING INTERVENTIONS (TECHNICAL SKILLS SOLUTIONS) ON AN AS-AND-WHEN REQUIRED BASIS FROM 1 JULY 2017 TO 30 JUNE 2020, AS A FAIR ADMINISTRATIVE PROCESS WAS NOT FOLLOWED IN TERMS OF SECTION 217(1) OF THE CONSTITUTION AND PROMOTION OF ADMINSTRATIVE JUSTICE ACT 2000.

RECOMMENDATION

ANNEXURE

169

 

 

 

 

 

 

 

 

 

180

181

ITEM A-WS 05-2017(T)

DEPARTMENT: WATER AND SANITATION: THE AWARD OF A BID FOR CONTRACT A-WS 05-2017: THE APPOINTMENT OF CONTRACTORS FOR LEAK FIXING SERVICES AT REGISTERED INDIGENT HOUSEHOLDS AND SCHOOLS IN THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS-AND-WHEN REQUIRED BASIS, FROM DATE OF AWARD UNTIL 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

290

 

 

 

 

 

 

341

345

ITEM C-CP 02-2017(T)

CITY PLANNING DEPARTMENT:  TO REQUEST THE CITY MANAGER TO NOTE IRREGULAR EXPENDITURE RELATING TO THE ACTIONS OF THE HOD CITY PLANNING DEPARTMENT IN TERMS OF NATIONAL TREASURY CIRCULAR 68 DATED 13 MAY 2013 FOR THE SINKHOLE WORK DONE NEAR AND ON ERF 2 RONDEBULT BY STEFANUTTI STOCKS PER INVOICE 18496 .

 

RECOMMENDATION

ANNEXURE

966

 

 

 

 

 

 

972

974

ITEM C-CP 03-2017(T)

CITY PLANNING DEPARTMENT:  TO REQUEST THE CITY MANAGER TO NOTE IRREGULAR EXPENDITURE RELATING TO THE ACTIONS OF THE HOD CITY PLANNING DEPARTMENT IN TERMS OF NATIONAL TREASURY CIRCULAR 68 DATED 13 MAY 2013 FOR THE SINKHOLE WORK DONE ON ERF 586 NCALA, KATLEHONG BY STEFANUTTI STOCKS PER INVOICE 18497.

 

RECOMMENDATION

ANNEXURE

1072

 

 

 

 

 

 

1078

1079

ITEM C-ICT 06-2017(T)

DEPARTMENT: INFORMATION AND COMMUNICATION TECHNOLOGY: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER TO DISPENSE WITH OFFICIAL PROCUREMENT PROCESS IN TERMS OF SECTION 32 OF THE SUPPLY CHAIN MANAGEMENT REGULATIONS TO ASSIST THE DEPARTMENT TO UTILIZE THE CONTRACT FOR THE INSTALLATION OF NETWORK POINTS AND REPAIR AND MAINTENANCE OF THE EXITING OPTICAL FIBRE NETWORK SECURED BY ANOTHER ORGAN OF STATE: CITY OF TSHWANE, CONTRACT NUMBER GICT 03-2016/17 FOR MAINTENANCE OF THE EXITING OPTICAL FIBRE NETWORK FROM DATE OF APPOINTMENT UNTIL 31 DECEMBER 2018 OR UNTIL THE NEW CONTRACT FOR FIBER MAINTENANCEIS APPROVED OR WHICHEVER COMES FIRST.

 

RECOMMENDATION

ANNEXURE

1140

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1144

1176

ITEM PS-ICT 39-2015(T)

INFORMATION AND COMMUNICATION TECHNOLOGY DEPARTMENT: TO INFORM THE BAC THAT INFORMATION AND COMMUNICATION DEPARTMENT REQUIRES TO REVERSE THE RE-ALLOCATION OF FUNDS TO ITS ORIGINAL VALUE FOR SERVICE PROVIDER EOH AS PER CONTRACT ICT 39-2015: THE APPOINTMENT OF THE PANEL OF PROFESSIONAL SERVICE PROVIDERS TO ASSIST WITH THE IMPLEMENTATIONS, ENHANCEMENTS, AND SUPPORT AND MAINTENANCE OF THE ICT ENVIRONMENT ON AND AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2018.   

 

RECOMMENDATION

ANNEXURE

1260

 

 

 

 

 

 

 

 

 

 

1262

-

ITEM PS-WMS 10-2017(T)

DEPARTMENT:  WASTE MANAGEMENT SERVIES:  AMENDMENT OF RESOLUTION 2, 5 AND 9  FOR  CONTRACT PS-WMS 10-2017 : APPOINTMENT OF A SERVICE PROVIDER FOR THE MONITORING OF LANDFILL GAS AND INSTALLATION OF GAS MONITORING AT THE FIVE OPERATIONAL AND SIX CLOSED EMM LANDFILL SITES FORM 1 JULY 2017 UNTIL 30 JUNE 2020, BUT AWARDED UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

1263

 

 

 

 

 

 

 

1267

1270

ITEM PS-PT 32-2017(T)

THE APPOINTMENT OF A PROJECT MANAGEMENT UNIT (PMU) FOR THE PLANNING, IMPLEMENTATION AND OPERATION OF THE EKURHULENI INTEGRATED RAPID PUBLIC TRANSPORT NETWORK (IRPTN), FROM 01 JULY 2017 UNTIL 30 JUNE 2020

 

RECOMMENDATION

ANNEXURE

 

1368

 

 

 

 

 

1424

1427

ITEM A-DEMS 11-2016(t)

CONTRACT A-DEMS 11/2016: DISASTER AND EMERGENCY MANAGEMENT SERVICES DEPARTMENT: THE APPOINTMENT OF SERVICE PROVIDERS FOR THE MAINTENANCE OF FIRE HYDRANTS THROUGH THE USE OF THE EXPANDED PUBLIC WORKS PROGRAM(EPWP), ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019

RECOMMENDATION

ANNEXURE

1589

 

 

 

 

 

 

1624

1632

 

EKURHULENI METROPOLITAN MUNICIPALITY 23RD BID ADJUDICATION COMMITTEE MEETING INDEX 03 JULY 2017

ITEM A-CM 01-2017(T)

(Referred back)

 

DEPARTMENT: COMMUNICATIONS AND BRAND MANAGEMENT: NON-AWARD OF CONTRACT:  A-CM 01-2017: THE APPOINTMENT OF SUITABLY EXPERIENCED PUBLIC RELATIONS COMPANIES TO BE PLACED IN A PANEL OF EXPERTS TO ASSIST THE EKRHULENI METROPOLITAN MUNICIPALITY TO RENDER COMMUNICATIONS SERVICES FROM DATE OF AWARD TO 30 JUNE 2019.

 

RECOMMENDATION

ANNEXURE

 

ITEM A-IA 01-2017(T)

(Referred back)

DEPARTMENT: INTERNAL AUDIT: INTERNAL AUDIT: CONTRACT NUMBER A–IA 01-2017: THE APPOINTMENT OF A PANEL OF AUDIT FIRMS TO PROVIDE AUDIT AND RISK MANAGEMENT SERVICES ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

ITEM A-HEA 08-2017(T)

HEALTH AND SOCIAL DEVELOPMENT DEPARTMENT: THE AWARDING OF A BID FOR CONTRACT A-HEA 08/2017: APPPOINTMENT OF SERVICE PROVIDER FOR THE BURIAL OF PAUPERS ON AN AS AND WHEN REQUIRED BASIS FROM 01 JULY 2017 UNTIL 30 JUNE 2020

 

RECOMMENDATION

ANNEXURE

 

ITEM A-HEA 13-2016(T)

DEPARTMENT:  HEALTH AND SOCIAL DEVELOPMENT:  AMENDMENT OF RESOLUTION FIVE (5) RELATING TO CONTRACT NUMBER A-HEA 13-2016 : APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVERY AND OFF-LOADING OF CLINIC EQUIPMENT AND LINEN FOR ALL HEALTH FACILITIES IN THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS-AND-WHEN BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

ITEM A-SRAC 01-2017(T)

DEPARTMENT: SPORTS, RECREATION, ARTS AND CULTURE: A-SRAC 01/2017:- THE APPOINTMENT OF SERVICE PROVIDERS FOR THE SUPPLY AND DELIVERY OF PERSONAL PROTECTIVE EQUIPMENT FOR THE SPORTS, RECREATION, ARTS AND CULTURE DEPARTMENT ON AN AS-AND-WHEN REQUIRED BASIS FROM 1 JULY 2017 UNTIL 30 JUNE 2020

RECOMMENDATION

ANNEXURE

 

ITEM PT 02-2016(T)

TRANSPORT PLANNING AND PROVISION: RE-INSTATEMENT OF CONTRACT NUMBER PT 02-2016: THE APPOINTMENT OF A CONTRACTOR FOR THE CONSTRUCTION OF THE NEW TEMBISA LICENSING HUB.

RECOMMENDATION

ANNEXURE

 

ITEM A-ERM 04-2016(T)

ENVIRONMENTAL RESOURCE MANAGEMENT DEPARTMENT: AWARD OFCONTRACT NUMBER: A-ERM 04/2016: THE MAINTENANCE OF VARIOUS LAKES AND DAMS ON AN AS AND WHEN REQUIRED BASIS BY MEANS OF THE EXPANDED PUBLIC WORKS PROGRAMME, FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

ITEM A-RE 06-2016(T)

DEPARTMENT: REAL ESTATE: THE AWARD OF A BID FOR CONTRACT:A-RE 06-2016:THEAPPOINTMENT OF SERVICE PROVIDERS FOR THE GENERAL MAINTENANCE OF VARIOUS CEMETERIES INSIDE AND OUTSIDE FROM DATE OF AWARD UNTIL 30 JUNE 2019 (CLUSTER 1).

 

RECOMMENDATION

ANNEXURE

 

ITEM C-CP 02-2017(T)

CITY PLANNING DEPARTMENT: TO REQUEST THE CITY MANAGER TO NOTE AND APPROVETHE EMERGENCY REPAIR SINKHOLE WORK ON AND NEAR ERF 2, RONDEBULTBY STEFANUTTI STOCKS IN TERMS OF REGULATION 36(1)(a)(i) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONS READ WITH PARAGRAPH 13.10.1.1 OF THE EMM SCM POLICY

 

RECOMMENDATION

ANNEXURE

 

ITEM C-CP 03-2017(T)

CITY PLANNING DEPARTMENT: TO REQUEST THE CITY MANAGER TO NOTE AND APPROVE THE EMERGENCY REPAIR SINKHOLE WORK ON 586 NCALA, KATLEHONG, BY STEFANUTTI STOCKS PER INVOICE 18497 IN TERMS OF REGULATION 36 (1) (A) (I) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONS READ WITH PARAGRAPH 13.10.1.1 OF THE EMM SCM POLICY.  

 

RECOMMENDATION

ANNEXURE

 

ITEM WS 01-2016(T)

DEPARTMENT OF WATER AND SANITATION: REQUEST ADDITIONAL CONTINGENCIES ON CONTRACT WS 01/2016: THE APPOINTMENT OF A CONTRACTOR FOR THE REPAIRS, CONSTRUCTION AND COMPLETION OF WATER, SEWER NETWORK SYSTEMS AND TOILET STRUCTURES FOR 645 STANDS IN ALLIANCE EXTENSION 9 (PORTION 7 OF THE FARM MODDERFONTEIN 76IR); CLAIM FOR COMPENSATION FOR EXTENSION OF TIME.

 

RECOMMENDATION

ANNEXURE

 

ITEM PS-RS 05-2017(T)

DEPARTMENT: ROADS AND STORMWATER PS-RS 25-2017: THE APPOINTMENT OF PROFESSIONAL SERVICE PROVIDER TO DEVELOP A BRIDGE MANAGEMENT SYSTEM (BMS) FOR EMM THAT WILL COMPRISE OF BRIDGES INVENTORY DATA COLLECTION, INSPECTION, ASSESSMENT OF FUNCTIONALITY, PHYSICAL CONDITION AND STRENGTH OF BRIDGES, FORMULATE MAINTENANCE AND REPAIR PROGRAMS FROM 01 JULY 2017 UNTIL 30 JUNE 2018

 

RECOMMENDATION

ANNEXURE

 

ITEM PS-WMS 02-2017(T)

DEPARTMENT: WASTE MANAGEMENT SERVICES:  AMENDMENT OF RESOLUTION 4 OFCONTRACT NUMBER PS-WMS 02-2017; THE APPOINTMENT OF A CONSULTANT FOR THE REVIEW OF EXISTING DESIGNS AND CONSTRUCTION MONITORING FOR THE DEVELOPMENT OF STORM WATER AND LEACHATE MANAGEMENT SYSTEMS AT THE PLATKOP WASTE SITE.

 

RECOMMENDATION

ANNEXURE

 

 

EKURHULENI METROPOLITAN MUNICIPALITY 24TH BID ADJUDICATION COMMITTEE MEETING INDEX 10 JULY 2017

ITEM A-CL 01-2015(T)

(REFERRED BACK)

CORPORATE AND LEGAL SERVICES DEPARTMENT: TO NOTIFY BAC OF THE ALLOCATION OF WORK IN RESPECT OF CONTRACT NUMBER A - CL 01 - 2015: THE APPOINTMENT OF A PANEL OF ATTORNEYS TO PROVIDE LEGAL SERVICES ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD FROM DATE OF APPOINTMENT UNTIL 30 JUNE 2018

 

RECOMMENDATION

ANNEXURE

6

 

 

 

 

 

 

7

8

ITEM C-AS 01-2016(T)

 

FINANCE: SUPPLY CHAIN MANAGEMENT DIVISION: COMPANY NAME CHANGE FOR CONTRACT NUMBER AS 01-2016 THE SUPPLY, DELIVERY AND OFF-LOADING OF REFUSE BAGS ON AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2018.

 

RECOMMENDATION

ANNEXURE

81

 

 

 

 

 

87

89

ITEM C-AS 05-2016(T)

FINANCE: SUPPLY CHAIN MANAGEMENT DIVISION: COMPANY NAME CHANGE FOR CONTRACT NUMBER: AS 05-2016:  THE SUPPLY, DELIVERY AND OFF-LOADING OF BOND PAPER, TOKAI BOARD AND FILES, ON AN AS AND WHEN REQUIRED BASIS FROM DATE AWARD UNTIL 30 JUNE 2018.

 

RECOMMENDATION

ANNEXURE

148

 

 

 

 

 

154

156

ITEM C-RE 04-2017(T)

DEPARTMENT: REAL ESTATE: TO REQUEST APPROVAL FROM THE CITY MANAGER TO DEVIATE FROM THE NORMAL PROCUREMENT PROCESS TO APPOINT THE ORIGINAL SUPPLIER, CONSTRUCTOR, INSTALLER AND PROGRAMMER OF THE LIFT SYSTEMS IN THE CPO BUILDING, GERMISTON, SCHINDLER LIFTS SA (Pty) Ltd, IN TERMS OF REGULATION 36(1)(a)(v) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONSREAD WITH PARAGRAPH 13.10.1.5 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY, FOR THE COMPREHENSIVE MONTHLY MAINTENANCE SERVICE FROM 1 JULY 2017 UNTIL 30 JUNE 2020.

 

RECOMMENDATION

ANNEXURE

217

 

 

 

 

 

 

 

 

 

 

 

226

229

ITEM C-RE 05-2017(T)

DEPARTMENT: REAL ESTATE: TO REQUEST APPROVAL FROM THE CITY MANAGER TO DEVIATE FROM THE NORMAL PROCUREMENT PROCESS TO APPOINT THE ORIGINAL SUPPLIER, CONSTRUCTOR, INSTALLER AND PROGRAMMER OF THE LIFT SYSTEMS IN THE EMM HEAD OFFICE, GERMISTON, SCHINDLER LIFTS SA (Pty) Ltd, IN TERMS OF REGULATION 36(1)(a)(v) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONSREAD WITH PARAGRAPH 13.10.1.5 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY, FOR THE COMPREHENSIVE MONTHLY MAINTENANCE SERVICE FROM 1 JULY 2017 UNTIL 30 JUNE 2020.

 

RECOMMENDATION

ANNEXURE

311

 

 

 

 

 

 

 

 

 

 

 

320

324

ITEM PT 02-2015(T)

TRANSPORT, PLANNING AND PROVISION: to REQUEST THE CITY MANAGER TO NOTE THE IRREGULAR EXPENDITURE for the work done which exceeded the contract limit, BY THE ACTIONS OF THE head of department IN TERMS OF NATIONAL TREASURY CIRCULAR 68 DATED 13 MAY 2013 FOR contract no. pt 02-2015: THE APPOINTMENT OF a contractor for the construction of phuthaditchaba public transport facility.

RECOMMENDATION

ANNEXURE

405

 

 

 

 

 

 

 

415

416

ITEM PS-F 12-2017(T)

DEPARTMENT OF FINANCE: AMENDMENT TO THE AWARD OF CONTRACT NUMBER PS-F 12/2017: APPOINTMENT OF BROKER SERVICES RELATED TO SHORT-TERM INSURANCE AND RISK SERVICES FOR THE PERIOD FROM 1 APRIL 2017 UNTIL 30 JUNE 2020, BUT AWARDED UNTIL 30 JUNE 2019

RECOMMENDATION

ANNEXURE

622

 

 

 

 

 

630

631

ITEM PS-CP 17-2017(T)

CITY PLANNING DEPARTMENT:(PS-CP 17-2017): APPOINTMENT OF A SERVICE PROVIDER FOR ASSISTING THE CITY PLANNING DEPARTMENT IN DRAFTING MULTIPLE URBAN DESIGN PRECINCT PLANS DURING THE PERIOD FROM DATE OF AWARD UNTIL 30 JUNE 2020

RECOMMENDATION

ANNEXURE

655

 

 

 

 

 

689

CD

 

EKURHULENI METROPOLITAN MUNICIPALITY 22ND BID ADJUDICATION COMMITTEE MEETING INDEX 26 JUNE 2017

ITEM A-CP 02-2015(T)

Referred back

 

CITY PLANNING DEPARTMENT:  TO REQUEST THE CITY MANAGER TO NOTE IRREGULAR EXPENDITURE RELATING TO THE ACTIONS OF THE HOD FOR THE SUPPLY AND DELIVERY OF A NEW SET OF COLOUR DIGITAL ORTHO-PHOTOS (EMM AREA) AND OBLIQUE IMAGERY (FOR EMM CBD’S) FROM DATE OF AWARD UNTIL 31 DECEMBER 2015 AFTER THE CONTRACT DATE HAS EXPIRED (CONTRACT NUMBER A-CP 02-2015(T)

 

RECOMMENDATION

ANNEXURE

 

ITEM PS-RS 86-2014(T)

Referred Back

PS-RS-86-2014: ROADS AND STORMWATER DEPARTMENT: TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF TIME ON A MONTH TO MONTH BASIS FOR A PERIOD OF FOUR MONTHS OR UNTIL THE PROJECT IS COMPLETED WHICH EVER COMES FIRST CONTRACT PS-RS 86-2014 : The appointment of a PROFESSIONAL TRANSPORT PLANNING FIRM TO PROVIDE TRANSPORT MODELING SERVICES TO REVIEW THE EXISTING 2013 EMM ROAD MASTER PLAN AND THE TRANSPORT MODEL IN EMME4 AND TO DO MODELLING OF VARIOUS SUBAREAS ON A MICRO LEVELUNTIL 30 JUNE 2017 IN TERMS OF SECTION 22.20 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62.

 

RECOMMENDATION

ANNEXURE

 

ITEM A-EE 05-2015(T)

E&E: (O) (2017/03/001): ENERGY DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE VARIATION OF CONTRACT A-EE 05/2015: THE APPOINTMENT OF A CONTRACTOR FOR THE TESTING, FAULT LOCATION, REPAIR AND MAINTENANCE OF CABLE NETWORKS FROM 33 KV TO 132 KV INCLUDING ASSOCIATED COPPER AND OPTIC FIBRE PILOT CABLES ON AN AS‑AND‑WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2017, BUT SUBJECT TO A CAPPED AMOUNT WHICHEVER COMES FIRST, IN TERMS OF SECTION 22 OF THE SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY CIRCULAR NO. 62ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS OR UNTIL THE MUNICIPALITY’S NEW CONTRACT/S IS/ARE IN PLACE, WHICHEVER COMES FIRST. 

 

RECOMMENDATION

ANNEXURE

 

ITEM A-EE 15-2013(T)

DEPARTMENT: ENERGY: ADMINISTRATIVE AMENDMENT TO  THE EXTENSION OF CONTRACT NUMBER: A-EE 15/2013: APPOINTMENT OF SEVERAL SERVICE PROVIDER(S) TO MANAGE COMPONENTS OF THE EKURHULENI THIRD PARTY PREPAYMENT VENDING SERVICE, WITH EFFECT FROM 1 JULY 2016 ON A MONTH TO MONTH BASIS, OR UNTIL THE DATE OF AWARD OF THE NEW BID AND THE PERFORMANCE OF THE NEWLY APPOINTED CONTRACTORS IS SATISFACTORY, WHICHEVER DATE COMES FIRST, NOT EXCEEDING 6 MONTHS, IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62.

RECOMMENDATION

ANNEXURE

 

ITEM C-WS 01-2016(T)

EKURHULENI METROPOLITAN POLICE DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF CONTRACT NO. A-EMPD 02/2014: THE RENDERING OF SECURITY SERVICES FOR THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS AND WHEN REQUIRED BASIS FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017  ON A MONTH TO MONTH BASIS OR UNTIL THE DATE OF AWARD OF THE NEW BID WHICH EVER COMES FIRST  NOT EXCEEDING SIX (6) MONTHS WITH EFFECT FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017 IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62 WITH AN OPTION TO TERMINATE THE CONTRACT WITH AN ONE MONTH NOTICE.

 

RECOMMENDATION

ANNEXURE

 

ITEM A-EMPD 03-2014(T)

EKURHULENI METROPOLITAN POLICE DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF CONTRACT NO. A-EMPD 03/2014: THE RENDERING OF CLEANING SERVICES FOR THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS AND WHEN REQUIRED BASIS, FROM 01 JULY 2017 UNTIL 30 NOVEMBER 2017 ON A MONTH TO MONTH BASIS OR UNTIL THE DATE OF AWARD OF THE NEW BID WHICH EVER DATE COMES FIRST, NOT EXCEEDING FIVE (5) MONTHS WITH EFFECT FROM 01 JULY 2017 UNTIL 30 NOVEMBER 2017 IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62 WITH AN OPTION TO TERMINATE THE CONTRACT WITH an ONE MONTH NOTICE.

RECOMMENDATION

ANNEXURE

 

ITEM A-EMPD 02-2014(T)

EKURHULENI METROPOLITAN POLICE DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF CONTRACT NO. A-EMPD 02/2014: THE RENDERING OF SECURITY SERVICES FOR THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS AND WHEN REQUIRED BASIS FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017  ON A MONTH TO MONTH BASIS OR UNTIL THE DATE OF AWARD OF THE NEW BID WHICH EVER COMES FIRST  NOT EXCEEDING SIX (6) MONTHS WITH EFFECT FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017 IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62 WITH AN OPTION TO TERMINATE THE CONTRACT WITH AN ONE MONTH NOTICE.

 

RECOMMENDATION

ANNEXURE

 

ITEM A-HEA 04-2015(T)

DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT: TO REQUEST THE CITY MANAGER TO NOTE IRREGULAR EXPENDITURE RELATED TO THE ACTIONS OF THE HEALTH AND SOCIAL DEVELOPMENT DEPARTMENT IN TERMS OF NATIONAL TREASURY CIRCULAR 68 DATED 13 MAY 2013 FOR ALLOWING LINK REFLECTIVE & PROTECTIVE DESIGNS CC TO PROVIDE UNIFORMS TO NURSING STAFF AFTER THE CONTRACT NUMBER A-HEA 04-2015, HAD REACHED ITS AWARDED AMOUNT.

 

RECOMMENDATION

ANNEXURE

 

ITEM C-CP 01-2013(T)

DEPARTMENT: CITY PLANNING: TO REQUEST THE CITY MANAGER TO NOTE THE IRREGULAR EXPENDITURE RELATED TO THE ACTIONS OF HEAD OF DEPARTMENT   CITY PLANNING IN TERMS OF NATIONAL TREASURY CIRCULAR 68 DATED 13 MAY 2013, FOR THE ALLOWING THE SERVICE PROVIDER TO CARRY OUT WORKS AFTER THE CONTTRACT PERIOD HAD EXPIRED.

 

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ITEM C-ICT 03-2017(T)

ICT DEPARTMENT: TO REQUEST APPROVAL FROM THE CITY MANAGER FOR THE APPOINTMENT OF TELKOM SOC SA Ltd TO RENDER A COMPLETE TELEPHONY (VOICE) MANAGED SOLUTION FOR THE ENTIRE EKURHULENI METRO (APPROXIMATELY 545 SITES) IN TERMS OF SECTION 110(2)(a) OF MUNICIPAL FINANCE MANAGEMENT ACT (MFMA), 56 OF 2003 FROM DATE OF AWARD UNTIL 30 JUNE 2018.

 

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ITEM C-CBM 01-2017(T)

COMMUNICATIONS AND BRAND MANAGEMENT: TO OBTAIN APPROVAL FROM THE CITY MANAGER TO DISPENSE WITH THE OFFICIAL PROCUREMENT PROCESS IN TERMS OF REGULATION 36(1)(a)(v) OF THE MFMA SUPPLY CHAIN MANAGEMENT READ WITH PARAGRAPH 13.10.1.5 OF THE EMM SCM POLICY FOR THE EKURHULENI METROPOLITAN MUNICIPALITY TO PARTNER WITH VIACOM IN HOSTING THE ANNUAL MTV AFRICA MUSIC AWARDS ON THE 16TH SEPTEMBER 2017.

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ITEM EE 07-2013(T)

ENERGY DEPARTMENT: TO REQUEST THE CITY MANAGER TO NOTE THE IRREGULAR EXPENDITURE RELATINGTO THE ACTIONS OF THE ENERGY DEPARTMENT, FORINCURRING A LEGAL COMMITMENT TO PAY A SERVICE PROVIDER IN TERMS OF CONTRACT EE 07/2013 OUTSIDE THE FINANCIAL YEARS APPROVED IN THE ORIGINAL APPOINTMENT

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ITEM C-RE 01-2017(T)

DEPARTMENT: REAL ESTATE (BRAKPAN CUSTOMER CARE AREA): TO OBTAIN APPROVAL FOR THE AWARD OF AN UNSOLICITED BID IN TERMS OF REGULATION 37(3) TO (7) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONS TO BE READ WITH SECTION 18.43 OF THE EKURHULENI METROPOLITAN MUNICIPALITY’S SUPPLY CHAIN MANAGEMENT POLICY AS WELL AS PARAGRAPH 7(d) OF THE LAND DISPOSAL FRAMEWORK AND GUIDELINES : TRANSFER AND PERMANENT DISPOSAL OF A NON-EXEMPTED CAPITAL ASSET : ERF 157 LABORÉ EXTENSION 1 TOWNSHIP, BRAKPAN.

 

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