City of Ekurhuleni

OPEN TENDER PROCESS

In pursuit of a transparent and good corporate governance agenda, the City invites members of the public to sit in and observe the tender adjudication proceedings.

The Bid Adjudicating Committee (BAC) meetings are held every Monday at the Germiston Head Office, Boardroom 2 Ground Floor, Germiston at 1pm. The agenda will be available on the City’s website.

For more information, contact Siphokazi Xokozela on 011 999 6568 or Busi Sibeko on 011 999 6568.

 

12th BID ADJUDICATION COMMITTEE MEETING INDEX 25 SEPTEMBER 2018

ITEM A-EE 08-2018(T)

 

E&E: (A&R) (2018/06/003): ENERGY DEPARTMENT: THE AWARD OF A BID FOR CONTRACT A‑EE 08-2018: THE APPOINTMENT OF SERVICE PROVIDERS FOR THE MAINTENANCE OF ENERGY EFFICIENT LAMPS AND OCCUPANCY SENSORS ON CITY OF EKURHULENI BUILDINGS ON AN AS-AND-WHEN REQUIRED BASIS FROM 01 JULY 2018 UNTIL 30 JUNE 2021

RECOMMENDATION

ANNEXURE

6

 

 

 

 

 

48

55

ITEM A-EE 18-2017(T)

E&E: (O) (2018/07/001): ENERGY DEPARTMENT: THE AWARD OF A BID FOR CONTRACT A‑EE 18-2017: THE APPOINTMENT OF A CONTRACTOR/S FOR THE RECONDITIONING AND REPAIR OF DISTRIBUTION TRANSFORMERS RATED 50 KVA UP TO 2.0 MVA 6.6/11 KV/3.3/0.4 KV ON AN AS‑AND‑WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019

RECOMMENDATION

ANNEXURE

2297

 

 

 

 

 

2318

2321

ITEM PS-F 38-2018(T)

DEPARTMENT: FINANCE: APPROVAL FOR NON-AWARD FOR CONTRACT NO: PS-F 38/2018: PROCUREMENT OF A LONG-TERM LOAN FOR THE CITY OF EKURHULENI CAPITAL EXPENDITURE PROGRAMME FOR THE 2017/18 FINANCIAL YEAR

RECOMMENDATION

ANNEXURE

2717

 

 

 

2720

2721

ITEM A-CM 03-2017(T)

DEPARTMENT OF COMMUNICATIONS AND BRAND MANAGEMENT: CONTRACT NO: A-CM 03-2017, THE APPOINTMENT OF SERVICE PROVIDERS TO SUPPLY, DELIVER AND OFF-LOADING OF VARIOUS CITY OF EKURHULENI BRANDED CORPORATE GIFTS ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

2722

 

 

 

 

2779

2795

ITEM A-HEA 09-2017(T)

DEPARTMENT: HEALTH AND SOCIAL DEVELOPMENT DEPARTMENT: WITHDRAWAL AND SUBSEQUENT AWARD TO THE SECOND HIGHEST SCORING BIDDER CONTRACT: NUMBER A-HEA 09-2017; THE APPOINTMENT OF A SERVICE PROVIDER TO DESIGN, SUPPLY AND DELIVERY OF UNIFORMS FOR THE NURSING PERSONNEL ON AN AS AND WHEN REQUIRED BASIS FROM THE DATE OF AWARD UNTIL 30 JUNE 2019, DUE TO CANCELLATION OF CONTRACT BY THE HIGHEST SCORING BIDDER FOR SECTION 1,2 AND 3

RECOMMENDATION

ANNEXURE

3423

 

 

 

 

 

 

 

3443

3449

ITEM A-RS 02-2018(T)

DEPARTMENT: ROADS AND STORMWATER: NON AWARD OF CONTRACT A-RS 02-2018A: THE APPOINTMENT OF SERVICE PROVIDER/S FOR THE SUPPLY, DELIVERY AND OFFLOADING OF SPARE PARTS FOR THE MAINTENANCE OF TRAFFIC SIGNAL EQUIPMENT BY THE CITY OF EKURHULENI STAFF ON AN AS AND WHEN REQUIRED BASIS WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

 

3588

 

 

 

 

 

 

3595

3596

ITEM A-RS 05-2018(T)

DEPARTMENT: ROADS AND STORM WATER: A-RS 05-2018: THE APPOINMENT OF SERVICE PROVIDERS FOR REPAIRING SURFACES AND THE REPLACING OF FAILED FOUNDATION LAYERS OF SURFACED ROADS IN CITY OF EKURHULENI ON AN AS AND WHEN REQUIRED BASIS, FROM THE DATE OF AWARD UNTIL 30 JUNE 2021

RECOMMENDATION

ANNEXURE

3614

 

 

 

 

3739

3750

ITEM PS-PT 34-2018(T)

DEPARTMENT: TRANSPORT: NON-AWARD OF CONTRACT NUMBER: PS-PT 34-2018 THE APPOINTMENT OF PROFESSIONAL SERVICE PROVIDERS FOR THE PLANNING, DESIGN, AND SUPERVISION OF TRANSPORT-RELATED PROJECTS ALONG BRT ROUTES IN EKURHULENI ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE  2021

RECOMMENDATION

ANNEXURE

7661

 

 

 

 

7674

7675

ITEM A-IA 01-2017(T)

DEPARTMENT: INTERNAL AUDIT -REQUEST TO AMEND RESOLUTION NO: 4 AND 5 TO INCLUDE FINANCE VOTE NUMBER FOR CONTRACTNUMBER A–IA 01-2017: THE APPOINTMENT OF A PANEL OF AUDIT FIRMS TO PROVIDE AUDIT AND RISK MANAGEMENT SERVICES ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2019

RECOMMENDATION

ANNEXURE

7688

 

 

 

 

 

7690

7691

 

CITY OF EKURHULENI 10th BID ADJUDICATION COMMITTEE MEETING INDEX 10 SEPTEMBER 2018

ITEM PS-PT 35-2018(T)

 

Department: transport planning & provision: contract number ps-pt 35-2018; appointment of a consulting firm as technical advisors to Ekurhuleni taxi industry (eti) on the Ekurhuleni integrated rapid public transport network (irptn/brt) from the date of award until 30 june 2021

RECOMMENDATION

ANNEXURE

6

 

 

 

21

24

ITEM C-HS 02-2016(T)

HUMAN SETTLEMENT DEPARTMENT: TO OBTAIN APPROVAL FROM THE CITY MANAGER TO APPOINT THE HOUSING DEVELOPMENT AGENCY IN TERMS OF THE OFFICIAL PROCUREMENT PROCESS, SECTION 110 OF MUNICIPAL FINANCE MANAGEMENT ACT 56 OF 2003 (MFMA) AS A SERVICE PROVIDER TO PROVIDE ENGINEERING SERVICES SOLUTION FOR THE EXECUTION OF THE HUMAN SETTLEMENTS SERVICING OF STANDS, REQUIRED FROM 1 JULY 2018 TO 30 JUNE 2019

RECOMMENDATION

ANNEXURE

460

 

 

 

 

 

464

466

ITEM PS-CM 39-2017(T)

DEPARTMENT COMMUNICATIONS AND BRAND MANAGEMENT: CANCELLATION OF CONTRACT PS-CM 39/2017: THE APPOINTMENT OF A PANEL OF EXPERIENCED ADVERTISING AGENCIES TO DEVELOP CREATIVES, ACCOUNT SERVICES AND DIGITAL MARKETING FOR THE CITY OF EKURHULENI ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020, TERMS OF REGULATION 13(1) (c) OF THE PPPF REGULATIONS OF DUE TO NO ACCEPTABLE TENDERS RECEIVED

RECOMMENDATION

ANNEXURE

474

 

 

 

 

 

497

498

ITEM PS-CL 22-2018(T)

CORPORATE LEGAL SERVICES DEPARTMENT: CONTRACT NUMBER PS-CL 22-2018:  THE APPOINTMENT OF A PANEL OF ATTORNEYS TO PROVIDE LEGAL SERVICES ON AN AS AND WHEN REQUIRED FOR THE PERIOD WITH EFFECT FROM THE DATE OF APPOINTMENT UNTIL 30 JUNE 2021

RECOMMENDATION

ANNEXURE

515

 

 

 

637

670

ITEM PS-WMS 32-2018(T)

DEPARTMENT: ENVIRONMENTAL RESOURCES AND WASTE MANAGEMENT: THE AWARD OF A BID FOR CONTRACT PS-WMS 32-2018: APPOINTMENT OF A REGISTERED PROFESSIONAL CIVIL ENGINEERING CONSULTANT AS TECHNICAL ADVISOR AND ENGINEER AT THE 5 COE OPERATIONAL LANDFILL SITES (RIETFONTEIN, PLATKOP, ROOIKRAAL, WELTEVREDEN AND SIMMER & JACK) FROM DATE OF AWARD UNTIL 30 JUNE 2021.

RECOMMENDATION

ANNEXURE

3640

 

 

 

 

 

3657

3660

ITEM PS-CP 24-2018(T)

DEPARTMENT: CITY PLANNING: CONTRACT PS-CP 24-2018: THE APPOINTMENT OF A GEOTECHNICAL CONSULTANT WITH SPECIFIC EXPERIENCE IN ALL AREAS OF DOLOMITE RELATED RISK MANAGEMENT TO ASSIST COE ON AN “AS-AND-WHEN” REQUIRED BASIS FOR THE PERIOD FROM DATE OF AWARD UNTIL 30 JUNE 2021.

RECOMMENDATION

ANNEXURE

3859

 

 

 

 

3885

3888

ITEM C-ICT 03-2018(T)

ICT DEPARTMENT: TO REQUEST APPROVAL FROM THE CITY MANAGER FOR THE APPOINTMENT OF TELKOM SOC SA Ltd TO PROVIDE CONSOLIDATED THREAT MANAGEMENT SOLUTION  (FIREWALLING SECURITY MANAGEMENT SERVICES EMAIL AND WEB SECURITY, CONTACT CENTRE, CRM CUSTOMER SERVICE) IN TERMS OF SECTION 110(2)(a) OF MUNICIPAL FINANCE MANAGEMENT ACT (MFMA), 56 OF 2003 FROM DATE OF APPROVAL UNTIL 30 JUNE 2021.

RECOMMENDATION

ANNEXURE

4325

 

 

 

 

 

4333

4335

ITEM A-EE 01-2018(T)

E&E: (A&R) (2018/03/003): ENERGY DEPARTMENT: THE AWARD OF A BID FOR CONTRACT A-EE 01-2018: THE APPOINTMENT OF CONTRACTORS  FOR THE DESIGN, SUPPLY, INSTALL, DELIVERY, OFFLOADING, TEST, COMMISSIONING AND RETROFIT OF EXISTING STREETLIGHTING AND FLOODLIGHTING LUMINAIRES CONVENTIONAL TYPES HIGH INTENSITY DISCHARGE (HID) WITH LIGHT EMITTING DIODES (LED)  FROM THE DATE OF AWARD  UNTIL 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

4516

 

 

 

 

 

 

 

4571

4576

ITEM A-EE 02-2018(T)

E&E: (A&R) (2018/05/001): ENERGY DEPARTMENT: THE AWARD OF A BID FOR CONTRACT A-EE 02/2018: THE APPOINTMENT OF ELECTRICAL CONTRACTOR FOR THE DESIGN, MANUFACTURE, SUPPLY, DELIVERY, OFFLOADING, INSTALLATION, TESTING AND COMMISSIONING OF INTEGRATED SOLAR PHOTOVOLTAIC LED STREET LIGHTING ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020

RECOMMENDATION

ANNEXURE

4583

 

 

 

 

 

 

4631

4637

 

6th BID ADJUDICATION COMMITTEE MEETING INDEX - 13 AUGUST 2018

 

ITEM EFW-PT 28-2018(T)

R/B

DEPARTMENT: TRANSPORT PLANNING AND PROVISION: THE AWARD OF A BID FOR CONTRACT NUMBER: EFW-PT 28/2018 THE APPOINTMENT OF CONTRACTORS FOR CONSTRUCTION OF TRANSFORMATION ROAD AND RELATED INFRASTRUCTURE FOR PHASE 1 OF THE EKURHULENI IRPTN

RECOMMENDATION

ANNEXURE

5

 

 

 

 

43

46

ITEM A-CM 08-2017(T)

COMMUNICATIONS AND BRAND MANAGEMENT DEPARTMENT: THE AWARD OF BID CONTRACT A-CM 08-2017: APPOINTMENT OF A PANEL OF SERVICE PROVIDERS FOR GRAPHIC DESIGN/LAYOUT SERVICES ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020

RECOMMENDATION

ANNEXURE

1364

 

 

 

 

1389

1393

ITEM A-RE 02-2018(T)

REAL ESTATE DEPARTMENT: THE AWARD OF A BID FOR CONTRACT A-RE 02-2018: THE DESIGN, MANUFACTURE, SUPPLY, ERECTION, MANAGEMENT AND MAINTENANCE OF SUBURBNAMESIGNSINLIEUOFTHERIGHTTOADVERTISEON SUBURB NAME SIGNS FROM DATE OF AWARD UNTIL 30 JUNE 2022.

RECOMMENDATION

ANNEXURE

1438

 

 

 

 

 

1462

1463

ITEM C-CBM 01-2018(T)

COMMUNICATION AND BRAND MANAGEMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER TO DISPENSE WITH THE OFFICIAL PROCUREMENT PROCESS IN TERMS OF REGULATION 36(1)(a)(v) OF THE MFMA SUPPLY CHAIN MANAGEMENT    REGULATIONS    READ    WITH    PARAGRAPH 13.10.1.5 OF THE COE SUPPLY CHAIN MANAGEMENT POLICY FOR THE APPOINTMENT OF VARIOUS MEDIA SPACE OWNERS OF ELECTRONIC, PRINT, BILLBOARD (OUTDOORADVERTISING) FROM DATE OF APPROVAL UNTIL 30 JUNE 2019

RECOMMENDATION

ANNEXURE

1976

 

 

 

 

 

 

 

 

2009

2021

 

CITY OF EKURHULENI 7 th BID ADJUDICATION COMMITTEE MEETING INDEX 20 AUGUST 2018

25th Bid Adjudication Committee Meeting Index - 30 July 2018

ITEM EFW-PT 28-2018(T)

 

DEPARTMENT: TRANSPORT PLANNING AND PROVISION: THE AWARD OF A BID FOR CONTRACT NUMBER: EFW-PT 28/2018 THE APPOINTMENT OF CONTRACTORS FOR CONSTRUCTION OF TRANSFORMATION ROAD AND RELATED INFRASTRUCTURE FOR PHASE 1 OF THE EKURHULENI IRPTN

RECOMMENDATION

ANNEXURE

5

 

 

 

 

 

42

48

ITEM EFW-PT 29-2018(T)

DEPARTMENT:  TRANSPORT PLANNING AND PROVISION: CONTRACT NUMBER: EFW-PT 29-2018; THE APPOINTMENT OF A CONTRACTOR FOR THE CONSTRUCTION OF BRIDGE STRUCTURE ACROSS THE STREAM  3 & 5

RECOMMENDATION

ANNEXURE

1366

 

 

 

 

1391

1394

ITEM EFW-PT 35-2018(T)

DEPARTMENT:  TRANSPORT PLANNING AND PROVISION: CONTRACT NUMBER: EFW-PT 35-2018 THE APPOINTMENT OF CONTRACTORS FOR THE CONSTRUCTION OF INFRASTRUCTURE FOR FEEDER AND COMPLEMENTARY ROUTES AND THE CONSTRUCTION OF BUS STOPS AND RELATED INFRASTRUCTURE

RECOMMENDATION

ANNEXURE

1912

 

 

 

 

 

 

1948

1951

ITEM EFW-RS 06-2018(T)

DEPARTMENT: ROADS AND STORMWATER: EFW - RS 06-2018: THE APPOINTMENT OF CONTRACTORS FOR THE UPGRADING AND CONSTRUCTION OF ROADS AND STORM WATER INFRASTRUCTURE ON AN AS - AND - WHEN REQUIRED BASIS, FROM DATE OF AWARD TO 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

3454

 

 

 

 

 

3467

None

ITEM A-HS 05-2017(T)

DEPARTMENT: HUMAN SETTLEMENTS: NON-AWARD OF A BID FOR CONTRACT: A – HS 05 -2017 APPOINTMENT OF CONTRACTORS ON AN AS AND WHEN REQUIRED BASIS FOR THE UPGRADE AND CONSTRUCTION OF CIVIL ENGINEERING SERVICES ON SUBSIDISED HUMAN SETTLEMENT DEVELOPMENT PROJECTS, FROM 01 JULY 2017 UNTIL 30 JUNE 2020

 

RECOMMENDATION

ANNEXURE

3477

 

 

 

 

 

 

 

3544

CD