Ekurhuleni Metropolitan Municipality

OPEN TENDER PROCESS

In pursuit of a transparent and good corporate governance agenda, the City invites members of the public to sit in and observe the tender adjudication proceedings.

The Bid Adjudicating Committee (BAC) meetings are held every Monday at the Boksburg Council Chamber at 1pm. The agenda will be available on the City’s website.

For more information, contact Siphokazi Xokozela on 011 999 6568 or Busi Sibeko on 011 999 6568.

 

EKURHULENI METROPOLITAN MUNICIPALITY 18TH BID ADJUDICATION COMMITTEE MEETING INDEX 29 MAY 2017

ITEM A-CM 01-2017(T)

 

DEPARTMENT: COMMUNICATIONS AND BRAND MANAGEMENT: NON-AWARD OF CONTRACT:  A-CM 01-2017: THE APPOINTMENT OF SUITABLY EXPERIENCED PUBLIC RELATIONS COMPANIES TO BE PLACED IN A PANEL OF EXPERTS TO ASSIST THE EKRHULENI METROPOLITAN MUNICIPALITY TO RENDER COMMUNICATIONS SERVICES FROM DATE OF AWARD TO 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

5

 

 

 

 

 

11

12

ITEM PS-R 18-2015(T)

DEPARTMENT FINANCE: TO OBTAIN APPROVAL FROM THE CITY MANAGER IN TERMS OF SECTION 22.20.3 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY FOR THE EXTENSION OF EXISTING CONTRACT: PS-F 18 - 2015: THE APPOINTMENT OF A FINANCE METER MANAGEMENT CONSULTANT TO MANAGE THE EKURHULENI METROPOLITAN MUNICIPALITY’S WATER AND ELECTRICITY METER READING AND CREDIT CONTROL PROCESS DATE OF AWARD UNTIL 30 JUNE 2017 ON A MONTH-TO-MONTH BASIS, NOT EXCEEDING A MAXIMUM PERIOD OF SIX (6) MONTHS AND AT NO ADDITIONAL FINANCIAL IMPLICATION TO COUNCIL.

RECOMMENDATION

ANNEXURE

32

 

 

 

 

 

 

 

 

39

40

ITEM A-HEA 09-2017(T)

DEPARTMENT: HEALTH AND SOCIAL DEVELOPMENT DEPARTMENT: AWARD TO THE HIGHEST SCORING BIDDER CONTRACT: NUMBER A-HEA 09-2017; THE APPOINTMENT OF A SERVICE PROVIDER TO DESIGN, SUPPLY AND DELIVERY OF UNIFORMS FOR THE NURSING PERSONNEL ON AN AS AND WHEN REQUIRED BASIS FROM THE DATE OF AWARD UNTIL 30 JUNE 2019, DUE TO DECLINE  BY THE SECOND HIGHEST SCORING BIDDER FOR SECTION 3 (MALE SUMMER AND WINTER UNIFORM)

RECOMMENDATION

ANNEXURE

142

 

 

 

 

 

 

 

157

160

ITEM A-F 01-2017(T)

FINANCE DEPARTMENT: BID DOCUMENTS FOR CONTRACT NUMBER – A-F 01-2017: THE APPOINTMENT OF A SERVICE PROVIDER TO RENDER SERVICES FOR THE SUPPLY OF DEEDS REGISTRATION INFORMATION, FOR VARIOUS DEPARTMENTS WITHIN EKURHULENI METROPOLITAN MUNICIPALITY FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

659

 

 

 

 

676

678

ITEM A-ICT 05-2016(T)

ICT: TO INFORM THE EMM THAT THE APPOINTED SERVICE PROVIDER’S NAME CHANGED FROM PLESSEY SOUTH AFRICA (PTY) LTD TO DIMENSION DATA ADVANCED INFRASTRUCTURE (PTY) LTD AFTER THE AWARD OF CONTRACT A-ICT 05-2015: THE APPOINTMENT OF ONE OR MORE SERVICE PROVIDERS FOR THE SUPPLY, DELIVERY, IMPLEMENTATION, MAINTENANCE AND MANAGEMENT OF DATA CENTRES AND CONCENTRATED NETWORK HUBS ON AN AS AND WHEN REQUIRED BASIS FOR A PERIOD FROM DATE OF AWARD UNTIL 30 JUNE 2018.

 

RECOMMENDATION

ANNEXURE

1002

 

 

 

 

 

 

 

1006

1007

ITEM PS-RE 56-2014(T)

DEPARTMENT FACILITIES MANAGEMENT AND REAL ESTATE: TO OBTAIN APPROVAL FROM THE CITY MANAGER IN TERMS OF SECTION 22.20.3 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY FOR THE  PERIOD EXTENSION OF EXISTING CONTRACT: PS-RE 56-2014: PROVISION OF PROFESSIONAL SPECIALISED CONSULTING SERVICES FOR CONDUCTING FEASIBILITY STUDIES AND EXECUTION OF BUSINESS PLANS FOR THE DEVELOPMENT OF STRATEGIC LAND PARCELS WITHIN EKURHULENI METROPOLITAN MUNICIPALITY ON “AS AND WHEN” REQUIRED BASIS WITH EFFECT FROM 1 JULY 2017, NOT EXCEEDING A MAXIMUM PERIOD OF TWELVE (12) MONTHS.

 

RECOMMENDATION

ANNEXURE

1002

 

 

 

 

 

 

 

 

1073

CD

 

 

EKURHULENI METROPOLITAN MUNICIPALITY 17TH BID ADJUDICATION COMMITTEE MEETING INDEX 22 MAY 2017

ITEM A-F 02-2017(T)

 

DEPARTMENT: FINANCE: THE NON-AWARD OF A BID FOR CONTRACT: A-F 02-2017– THE APPOINTMENT OF A FINANCE METER MANAGEMENT CONSULTANT TO MANAGE THE EKURHULENI METROPOLITAN MUNICIPALITY’S WATER AND ELECTRICITY METER READING AND CREDIT CONTROL PROCESS FROM 01 JULY 2017 UNTIL 30 JUNE 2020 AS FAIR ADMINISTRATIVE PROCESSES WERE NOT FOLLOWED.

RECOMMENDATION

ANNEXURE

 

ITEM A-HS 02-2017(T)

HUMAN SETTLEMENTS DEPARTMENTS: THE AWARD OF A BID FOR CONTRACT A-HS 02-2017: APPOINTMENT OF A SERVICE PROVIDER FOR PROVISION OF EMERGENCY AND RELOCATION SERVICES DURING HOUSING DEVELOPMENT PROJECTS FOR NORTHERN OPERATIONAL AREA ON AN AS-AND-WHEN REQUIRED BASIS WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

ITEM P-CM 01-2016(T)

DEPARTMENT COMMUNICATIONS AND BRAND MANAGEMENT: AWARD OF A BID FOR CONTRACT NUMBER P-CM 01-2016: THE APPOINTMENT OF A PANEL OF A SUITABLY EXPERIENCED EVENTS MANAGEMENT COMPANIES TO BE PLACED ON A PANEL OF EXPERTS TO ASSIST THE EKURHULENI METROPOLITAN MUNICIPALITY TO RENDER EVENTS MANAGEMENT SERVICE FROM DATE OF AWARD UNTIL 30 JUNE 2019.

 

RECOMMENDATION

 

ANNEXURE

ITEM PS-F 18-2015(T)

DEPARTMENT FINANCE: TO OBTAIN APPROVAL FROM THE CITY MANAGER IN TERMS OF SECTION 22.20.3 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY FOR THE EXTENSION OF EXISTING CONTRACT: PS-F 18 - 2015: THE APPOINTMENT OF A FINANCE METER MANAGEMENT CONSULTANT TO MANAGE THE EKURHULENI METROPOLITAN MUNICIPALITY’S WATER AND ELECTRICITY METER READING AND CREDIT CONTROL PROCESS DATE OF AWARD UNTIL 30 JUNE 2017 ON A MONTH-TO-MONTH BASIS, NOT EXCEEDING A MAXIMUM PERIOD OF SIX (6) MONTHS.

RECOMMENDATION

ANNEXURE

 

ITEM PS-PT 09-2015(T)

DEPARTMENT: TRANSPORT, PLANNING & PROVISION: TO REQUEST APPROVAL FROM THE CITY MANAGER FOR EXTENSION OF TIME ONLY FOR CONTRACT: PS-PT 09-2015: THE APPOINTMENT OF PROFESSIONAL SERVICE PROVIDERS FOR THE PLANNING, DESIGN AND SUPERVISION OF TRANSPORT-RELATED PROJECTS IN EKURHULENI ON AN AS-AND-WHEN REQUIRED BASIS IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO. 62 FOR A PERIOD OF TWELVE (12) MONTHS; FROM 01 JULY 2017 UNTIL 30 JUNE 2018.

 

RECOMMENDATION

ANNEXURE

 

16TH BID ADJUDICATION COMMITTEE MEETING INDEX 16 MAY 2017

ITEM A-DEMS 09-2016(T)

 

DEPARTMENT: DISASTER AND EMERGENCY MANAGEMENT SERVICES DEPARTMENT: AWARD TO THE THIRD HIGHEST SCORING BIDDER CONTRACT: A DEMS 09/2016: THE APPOINTMENT OF A SERVICE PROVIDER(S) FOR THE SERVICES, REPAIRS AND MAINTENANCE OF FIRE PROTECTION AND DETECTION SYSTEMS AT ALL PREMISES OF THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019, DUE TO THE WITHDRAWAL OF SECOND HIGHEST SCORING BIDDER FOR CATEGORY “F” (SIGNAGE)

 

RECOMMENDATION

ANNEXURE

5

 

 

 

 

 

 

 

 

 

 

12

15

ITEM PS-WMS 09-2017(T)

DEPARTMENT: WASTE MANAGEMENT SERVICES: THE CANCELLATION OF CONTRACT PS-WMS 09/2017: THE APPOINTMENT OF A PROFESSIONAL REGISTERED ENVIRONMENTAL ASSESSMENT PRACTITIONERS / CONSULTANT FOR THE RENDERING OF ENVIRONMENTAL COMPLIANCE AUDITS AND ENVIRONMENTAL MONITORING (AIR, GROUND AND SURFACE WATER QUALITY) FOR THE WASTE MANAGEMENT FACILITIES MANAGED AND OPERATED BY THE EKURHULENI WASTE MANAGEMENT SERVICES DEPARTMENT FROM THE DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

71

 

 

 

 

 

 

 

 

 

 

 

83

85

ITEM PS-RS 14-2016(T)

DEPARTMENT: ROADS AND STORMWATER: THE CANCELLATION OF A BID FOR CONTRACT: PS-RS 14-2016: THE APPOINTMENT OF SERVICE PROVIDERS FOR THE DEVELOPMENT OF EKURHULENI METROPOLITAN MUNICIPALITY STORMWATER MASTER PLAN (PHASE 2) FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

143

 

 

 

 

 

151

152

ITEM PT 01-2015(a)(T)

TRANSPORT, PLANNING & PROVISION: TO INFORM THE EMM THAT PREVIOUSLY APPOINTED SUPPLIER COMPANY NAME HAD CHANGED FROM WELL EARNED TRADING 14 CCTO CEBEKHULU CIVILS (PTY) LTD DURING THE EXECUTION OF CONTRACT.

 

RECOMMENDATION

ANNEXURE

            

168

 

 

 

 

170

171

ITEM PT 01-2015(T)

DEPARTMENT: TRANSPORT, PLANNING & PROVISION: CANCELLATION AND SUBSEQUENT AWARD IN FULL CONTRACT PT 01-2015: APPOINTMENT OF CONTRACTORS FOR CONSTRUCTION OF BRT STATIONS FOR PHASE 1 OF THE EKURHULENI IRPTN TO WELL EARNED TRADING CC NOW TRADING AS CEBEKHULU CIVILS (PTY) LTD DUE TO THE LIQUIDATION OF CIVCON CONSTRUCTION (PTY) LTD.

 

RECOMMENDATION

ANNEXURE

 

202

 

 

 

 

 

 

 

 

210

214

 

EKURHULENI METROPOLITAN MUNICIPALITY 17TH BID ADJUDICATION COMMITTEE MEETING INDEX 22 MAY 2017

ITEM A-F 02-2017(T)

 

DEPARTMENT: FINANCE: THE NON-AWARD OF A BID FOR CONTRACT: A-F 02-2017– THE APPOINTMENT OF A FINANCE METER MANAGEMENT CONSULTANT TO MANAGE THE EKURHULENI METROPOLITAN MUNICIPALITY’S WATER AND ELECTRICITY METER READING AND CREDIT CONTROL PROCESS FROM 01 JULY 2017 UNTIL 30 JUNE 2020 AS FAIR ADMINISTRATIVE PROCESSES WERE NOT FOLLOWED.

RECOMMENDATION

ANNEXURE

 

ITEM A-HS 02-2017(T)

HUMAN SETTLEMENTS DEPARTMENTS: THE AWARD OF A BID FOR CONTRACT A-HS 02-2017: APPOINTMENT OF A SERVICE PROVIDER FOR PROVISION OF EMERGENCY AND RELOCATION SERVICES DURING HOUSING DEVELOPMENT PROJECTS FOR NORTHERN OPERATIONAL AREA ON AN AS-AND-WHEN REQUIRED BASIS WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

ITEM P-CM 01-2016(T)

DEPARTMENT COMMUNICATIONS AND BRAND MANAGEMENT: AWARD OF A BID FOR CONTRACT NUMBER P-CM 01-2016: THE APPOINTMENT OF A PANEL OF A SUITABLY EXPERIENCED EVENTS MANAGEMENT COMPANIES TO BE PLACED ON A PANEL OF EXPERTS TO ASSIST THE EKURHULENI METROPOLITAN MUNICIPALITY TO RENDER EVENTS MANAGEMENT SERVICE FROM DATE OF AWARD UNTIL 30 JUNE 2019.

 

RECOMMENDATION

 

ANNEXURE

ITEM PS-F 18-2015(T)

DEPARTMENT FINANCE: TO OBTAIN APPROVAL FROM THE CITY MANAGER IN TERMS OF SECTION 22.20.3 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY FOR THE EXTENSION OF EXISTING CONTRACT: PS-F 18 - 2015: THE APPOINTMENT OF A FINANCE METER MANAGEMENT CONSULTANT TO MANAGE THE EKURHULENI METROPOLITAN MUNICIPALITY’S WATER AND ELECTRICITY METER READING AND CREDIT CONTROL PROCESS DATE OF AWARD UNTIL 30 JUNE 2017 ON A MONTH-TO-MONTH BASIS, NOT EXCEEDING A MAXIMUM PERIOD OF SIX (6) MONTHS.

RECOMMENDATION

ANNEXURE

 

ITEM PS-PT 09-2015(T)

DEPARTMENT: TRANSPORT, PLANNING & PROVISION: TO REQUEST APPROVAL FROM THE CITY MANAGER FOR EXTENSION OF TIME ONLY FOR CONTRACT: PS-PT 09-2015: THE APPOINTMENT OF PROFESSIONAL SERVICE PROVIDERS FOR THE PLANNING, DESIGN AND SUPERVISION OF TRANSPORT-RELATED PROJECTS IN EKURHULENI ON AN AS-AND-WHEN REQUIRED BASIS IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO. 62 FOR A PERIOD OF TWELVE (12) MONTHS; FROM 01 JULY 2017 UNTIL 30 JUNE 2018.

 

RECOMMENDATION

ANNEXURE

 

EKURHULENI METROPOLITAN MUNICIPALITY 12TH BID ADJUDICATION COMMITTEE MEETING INDEX 03 APRIL 2017

ITEM A-EE 07-2014(T)

 

E&E: (RS) (2017/02/002): ENERGY DEPARTMENT: TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF TIME ONLY ON CURRENT CONTRACT A‑EE 07/2014: APPOINTMENT OF AN ELECTRICAL REMOTE METER SERVICE PROVIDER FROM 01 JULY 2014 UNTIL 30 JUNE 2017, BUT SUBJECT TO A CAPPED AMOUNT OR UNTIL 30 JUNE 2017 WHICHEVER COMES FIRST, WITH EFFECT FROM 1 JULY 2017 ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS,IN TERMS OF SECTION 22.20.3 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62

 

RECOMMENDATION

ANNEXURE

 

ITEM PS-RE 17-2015(T)

DEPARTMENT: REAL ESTATE: NON-AWARD OF CONTRACT PS-RE 17-2015: THE APPOINTMENT OF ELECTRICAL - MECHANICAL ENGINEERING CONSULTANTS FOR PROFESSIONAL SERVICES RELATED TO THE MAINTENANCE OF EXISTING SYSTEMS AS WELL AS ASSESSMENTS, MONITORING, AND COMPILATION OF DOCUMENTATION FOR ELECTRICAL AND MECHANICAL INSTALLATIONS IN EMM OWNED BUILDINGS ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2017

 

RECOMMENDATION

ANNEXURE

 

ITEM A-WS 02-+2017(T)

WATER AND SANITATION DEPARTMENT: A-WS 02-2017: APPOINTMENT OF A CONTRACTOR FOR MAJOR INSTALLATION, REPAIR, MAINTENANCE AND ANCILLARY WORK ON BULK WATER NETWORK OF BRAKPAN AND NIGEL DEPOT AREAS, ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

ITEM A-FM 10-2016(T)

DEPARTMENT : FLEET MANAGEMENT : AMENDMENT OF RESOLUTION4 IN RESPECT OF ITEM B AND C FOR  CONTRACT A-FM 10-2016: THE APPOINTMENT OF SERVICES PROVIDER FOR THE SUPPLY AND DELIVERY OF COMPACTORS, SKIP LOADERS, ROLL ON ROLL OFF, TRAILERS AND TRUCKS ON OUTRIGHT PURCHASE ON AN AS-AND-WHEN REQUIRED BASIS, FROM DATE OF AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

ANNEXURE

 

ITEM ERM 01-2017(T)

DEPARTMENT: ENVIRONMENTAL RESOURCE MANAGEMENT: THE CANCELLATION OF A BID CONTRACT ERM 01-2017: THE APPOINTMENT OF A SERVICE PROVIDER FOR A DETAILED COMPREHENSIVE CUSTOM MADE ANIMAL NUTRITION AND FEEDING MANUAL

RECOMMENDATION

ANNEXURE

 

ITEM A-ERM 01-2017(T)

DEPARTMENT: ENVIRONMENTAL RESOURCE MANAGEMENT: THE AWARD OF A BID FOR CONTRACT A-ERM 01-2017: APPOINTMENT OF SERVICE PROVIDERS FOR SUPPLY, DELIVERYAND OFF-LOADING OF VARIOUS GRASS CUTTING, TREE CUTTING AND ANCILLARY EQUIPMENT, ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019.

 

RECOMMENDATION

ANNEXURE

 

ITEM SRAC 01-2017 (B)

DEPARTMENT: SPORT RECREATION ARTS AND CULTURE: THE AWARD OF A BID FOR CONTRACT SRAC 01-2017: APPOINTMENT OF A CONTRACTOR TO RESURFACE AND UPGRADE BOKSBURG ATHLETICS GROUNDS TO A CLASS 2 IAAF STANDARD

 

RECOMMENDATION

                                         ANNEXURE

 

 

 

 

 

ITEM PS-WS 41-2017 (B)

DEPARTMENT: WATER AND SANITATION: THE AWARD OF A BID FOR CONTRACT:PS- WS 41-2016: THE APPOINTMENT OF A CONSULTANT ENGINEER FOR PROFESSIONAL ENGINEERING SERVICES FOR THE IMPLEMENTATION OF PRO-ACTIVE LEAK DETECTION SERVICES FOR EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS AND WHEN REQUIRED BASIS FROM DATE ON AWARD UNTIL 30 JUNE 2019

 

RECOMMENDATION

                                         ANNEXURE