City of Ekurhuleni

OPEN TENDER PROCESS

In pursuit of a transparent and good corporate governance agenda, the City invites members of the public to sit in and observe the tender adjudication proceedings.

The Bid Adjudicating Committee (BAC) meetings are held every Monday at the Germiston Head Office, Boardroom 2 Ground Floor, Germiston at 1pm. The agenda will be available on the City’s website.

For more information, contact Siphokazi Xokozela on 011 999 6568 or Busi Sibeko on 011 999 6568.

 

8TH BID ADJUDICATION COMMITTEE MEETING INDEX 12 MARCH 2018

ITEM A-HEA 01-2018(T)

 

DEPARTMENT:  HEALTH AND SOCIAL DEVELOPMENT:  CONTRACT A-HEA 01-2018(T):  APPOINTMENT OF SERVICE PROVIDERS FOR THE DESIGN, PRINTING, BIDING AND DELIVERY OF HEALTH RECORDS TO THE CITY OF EKURHULENI PRIMARY HEALTH CARE FACILITIES ON AN AS AND WHEN REQUIRED BASIS FROM THE DATE OF AWARD UNTIL 30 JUNE 2020

 

RECOMMENDATION

ANNEXURE

6

 

 

 

 

 

 

 

26

30

ITEM A-HEA 11-2017(T)

DEPARTMENT: HEALTH AND SOCIAL DEVELOPMENT: THE AWARD OF A BID FOR CONTRACT: A-HEA 11/2017: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVERY AND PACKAGING OF VARIETY OF COMMUNITY FOOD GARDEN IMPLEMENTS AND SEEDS ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020.

 

RECOMMENDATION

ANNEXURE

299

 

 

 

 

 

 

323

326

 

ITEM A-ICT 10-2017(T)

INFORMATION, COMMUNICATION AND TECHNOLOGY DEPARTMENT (ICT): NON-AWARD OF CONTRACT NUMBER A-ICT 10-2017:  THE APPOINTMENT OF A SERVICE PROVIDER FOR THE END TO END PROVISION, INSTALLATION AND MANAGEMENT OF DIGITAL TV (INTRA TV) FOR PUBLIC INFORMATION SHARING AND FOR THE BROADCASTING OR PUBLISHING OF INTERNAL INFORMATION ON VARIOUS PLATFORMS INCLUDING THE INTRA TV ON AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020.

 

RECOMMENDATION

ANNEXURE

709

 

 

 

 

 

 

 

 

 

714

715

ITEM EFW-WMS 20-2018(T)

NAME OF THE DEPARTMENT: WASTE MANAGEMENT SERVICES DEPARTMENT: WASTE MANAGEMENT SERVICES: THE AWARD OF A BID FOR CONTRACT EFW-WMS 20/2018: APPOINTMENT OF THE CONTRACTOR FOR ALTERATIONS AND UPGRADE TO THE KEMPTON PARK SOLID WASTE DEPOT

RECOMMENDATION

ANNEXURE

723

 

 

 

 

 

743

745

ITEM PS-EE 41-2017(T)

E&E: (P) (2017/01/001):  ENERGY DEPARTMENT: CANCELLATION OF CONTRACT PS - EE 41/2017: THE APPOINTMENT OF CONSULTING ENGINEERS FOR PROFESSIONAL SERVICES FOR A COMBINED HEAT AND POWER (CHP) RETROFIT ON THE HARTEBEESFONTEIN WASTE WATER TREATMENT PLANT (WWTP) HARTEBEESFONTEIN OPERATED BY ERWAT WITHIN CITY OF EKURHULENI FOR THE PERIOD WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2018 IN TERMS OF REGULATION 13(1) (a) OF THE PPPF REGULATIONS.

RECOMMENDATION

ANNEXURE

1587

 

 

 

 

 

 

 

 

 

1599

1600

ITEM A-EE 22-2017(T)

DEPARTMENT: ENERGY: WITHDRAWAL OF THE ACCEPTANCE BY AYAMA PROJECTS (PTY) LTD AND SUBSEQUENT AWARD TO THE SECOND HIGHEST SCORING BIDDER: FULLSWING TRADING IN GROUP 2 FOR CONTRACT A-EE 22/2017: THE APPOINTMENT OF SERVICE PROVIDERS TO SUPPLY, INSTALL AND COMMISSION ENERGY EFFICIENT LAMPS BY RETROFITTING CURRENT LAMPS AND CONTROL GEAR ON THE CITY OF EKURHULENI (COE) FACILITIES ON AN AS‑AND‑WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020.

 

RECOMMENDATION

ANNEXURE

1639

 

 

 

 

 

 

 

 

 

1647

1650

ITEM A-FM 03-2016(T)

FLEET MANAGEMENT DEPARTMENT: THE NON-AWARD OF A BID FOR CONTRACT A-FM 03-2018: APPOINTMENT OF A SERVICE PROVIDER FOR THE SUPPLY, DELIVERY AND OFF-LOADING OF ANTI-RIOT WATER CANNONS AND ARMOURED TROOP CARRIERS (2ND GENERATION NYALA’S) ON AN AS–AND-WHEN REQUIRED BASIS, FROM DATE OF AWARD UNTIL 30 JUNE 2020)

RECOMMENDATION

ANNEXURE

 

1725

 

 

 

 

 

 

 

1729

1730

 

5th Bid Adjudication Committee Meeting - 19 February 2018

CITY OF EKURHULENI

5TH BID ADJUDICATION COMMITTEE MEETING INDEX

19 FEBRUARY 2018

ITEM EE 04-2017(T)

E&E: (P) (2017/07/002):ENERGY DEPARTMENT: THE AWARD OF A BID FOR CONTRACT EE 04/2017: THE APPOINTMENT OF AN ELECTRICAL CONTRACTOR FOR THE UPGRADE OF EDENVALE MUNIC SUBSTATION

RECOMMENDATION

ANNEXURE

 

ITEM A-WMS 01-2017(T)

DEPARTMENT: WASTE MANAGEMENT SERVICES: NON AWARD OF A BID FOR CONTRACTA-WMS01-2017: APPOINTMENT OF A CONTRACTOR TO CARRY OUT ROUTINE MAINTENANCE AND AD-HOC POST CLOSURE REHABILITATION WORK AT THE EMM CLOSED LANDFILL SITES ON AN AS AND WHEN REQUIRED FROM THE DATE OF AWARD UNTIL 30 JUNE2020

RECOMMENDATION

ANNEXURE

 

ITEM EFW-DEMS 15-2018(T)

DEPARTMENT: DISASTER AND EMERGENCY MANAGEMENT SERVICES: THE AWARD OF A BID FOR CONTRACT NUMBER EFW-DEMS 15-2018: THE APPOINTMENT OF A CONTRACTOR FOR THE RESTORATION OF OLD GERMISTON FIRE STATION

RECOMMENDATION

ANNEXURE

 

ITEM PS-ERM 22-2017(T)

DEPARTMENT: ENVIRONMENTAL RESOURCE MANAGEMENT: THE AWARD OF A BID FOR CONTRACT PS-ERM 22-2017: APPOINTMENT OF CONSULTING TEAMS CONSISTING OF A LANDSCAPE ARCHITECT WITH PROFESSIONAL TEAMS TO RENDER FULL PROFESSIONAL SERVICES ON AN AS-AND- WHEN REQUIRED BASIS FOR VARIOUS PARKS AND CEMETERY DEVELOPMENT PROJECTS FROM DATE OF AWARD UNTIL 30 JUNE 2020

RECOMMENDATION

ANNEXURE

 

ITEM A-CP 02-2017(T)

CITY PLANNING DEPARTMENT: CONTRACT A-CP 02-2017: THE CANCELLATION OF SERVICE PROVIDERS TO DISMANTLE,  DEMOLISH AND REMOVE ALL OLD EKURHULENI TOWNSNAME STRUCTURES, ILLEGAL AND UNSAFE BUILDINGS, ALL TYPES OF ILLEGAL ADVERTISING SIGNS FROM 1190CM²UPTO500M², ALL WELCOME SIGNS IN ALL EKURHULENI METROPOLITAN MUNICIPALITY TOWNS ON AN AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD 2017 UNTIL 30 JUNE 2020 INTERMS OF REGULATION 13(1) (a) OF THE PPPF REGULATIONS FUNDS ARE NO LONGER AVAILABLE TO COVER THE TOTAL ENVISAGEDEXPENDITURE.

RECOMMENDATION

ANNEXURE

 

 

40th Bid Adjudication Committee Meeting Index - 13 November 2017

ITEM DEMS 02-2017(T)

 

DISASTER AND EMERGENCY MANAGEMENT SERVICES DEPARTMENT: THE NON-AWARD OF A BID FOR CONTRACT: DEMS 02-2017 - THE APPOINTMENT OF A CONTRACTOR FOR THE CONSTRUCTION OF A FIRE STATION IN ELANDSFONTEIN/ISANDO

RECOMMENDATION

ANNEXURE

6

 

 

 

 

12

13

ITEM C-CBM 01-2016(T)

DEPARTMENT: COMMUNICATIONS AND BRAND MANAGEMENT: REQUEST TO OBTAIN APPROVAL TO UPDATE AND ADD OTHER MEDIA SUPPLIERS IN TERMS OF RECOMMENDATION 7 OF THE BUSINESS MAGAZINES AND JOURNALS REPORT (C-CBM 01-2016), THAT WAS APPROVED ON 1 MARCH 2016 TO DISPENSE WITH THE OFFICIAL PROCUREMENT PROCESS IN TERMS OF REGULATION 36(1)(a)(v) OF THE MUNICIPAL SUPPLY CHAIN MANAGEMENT REGULATION READ WITH PARAGRAPH 13.10.1.5 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY FOR THE APPOINTMENT OF BUSINESS MAGAZINES AND JOURNALS FOR CITY OF EKURHULENI ON AN AS AND WHEN REQUIRED BASIS FROM THE DATE OF APPROVAL UNTIL 30 JUNE 2018.

RECOMMENDATION

ANNEXURE

52

 

 

 

 

 

 

 

 

66

70

ITEM C-CBM 03-2017(T)

COMMUNICATION AND BRAND MANAGEMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER TO ADD AND APPOINT OTHER MEDIA SPACE OWNERS IN TERMS OF RECOMMENDATION 9 OF THE VARIOUS MEDIA OWNERS OF ELECTRONIC AND PRINT BILLBOARD AND DISPLAYS (OUTDOOR ADVERTISING) REPORT, THAT WAS APPROVED ON 20th JULY 2016 TO DISPENSE WITH THE OFFICIAL PROCUREMENT PROCESS IN TERMS OF REGULATION 36(1)(a)(v) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONS READ WITH PARAGRAPH 13.10.1.5 OF THE CITY OF EKURHULENI SUPPLY CHAIN MANAGEMENT POLICY FROM DATE OF APPROVAL UNTIL 30 JUNE 2018

RECOMMENDATION

ANNEXURE

405

 

 

 

 

 

 

 

 

419

423

ITEM A-WS 07-2017(T)

DEPARTMENT: WATER AND SANITATION: THE AWARD OF A BID FOR CONTRACT NUMBER A-WS 07/2017; THE APPOINTMENT OF A SERVICE PROVIDER TO SUPPLY, DELIVERY AND OFF-LOADING OF PROTECTIVE CLOTHING FOR WATER AND SANITATION PERSONNEL ON AN AS AND WHEN REQUIRED BASIS WITH EFFECT FROM DATE OF AWARD UNTIL 30 JUNE 2020

RECOMMENDATION

ANNEXURE

1008

 

 

 

 

1029

1038

ITEM C-ED 05-2017(T)

ECONOMIC DEVELOPMENT DEPARTMENT: request for APPROVAL from the city manager for the appointment of THE SMALL ENTERPRISES DEVELOPMENT AGENCY TO PROVIDE SERVICES ONENTERPRISE DEVELOPMENT INTERVENTIONS IN THE CITY OF EKURHULENI REGION TO ENSURE THE EMPOWERMENT OF SMALL, MEDIUM AND MICRO ENTERPRISES, AND COOPERATIVE ENTERPRISES OVER THREE (3) FINANCIAL YEARS, IN TERMS OF SECTION 110(2)(A) OF MUNICIPAL FINANCE MANAGEMENT ACT NO. 56 OF 2003 AND PUBLIC FINANCE MANAGEMENT ACT, 1 OF 1999, SCHEDULE 2, ITEM 108 FROM DATE OF APPROVAL TO 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

1275

 

 

 

 

 

 

 

1291

1293

ITEM WMS 02-2017(T)

DEPARTMENT: WASTE MANAGEMENT SERVICES: THE AWARD OF A BID FOR CONTRACT WMS-02-2017: APPOINTMENT OF A CONTRACTOR FOR THE CONSTRUCTION OF PHASE 7 LANDFILL GAS EXTRACTION AND CONVEYANCE SYSTEMS AT WELTEVREDEN AND ROOIKRAAL LANDFILL SITES

RECOMMENDATION

ANNEXURE

1484

 

 

 

 

1501

1503

ITEM WS 10-2017(T)

(RB 06/11/17)

WATER AND SANITATION DEPARTMENT: THE AWARD OF A BID FOR CONTRACT NUMBER: WS-10-2017:   THE APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE AND REPLACEMENT OF THE DEKEMA OUTFALL SEWER, GERMISTON (PHASE 2)

RECOMMENDATION

ANNEXURE

1791

 

 

 

1816

1818

ITEM A-RS 04-2017(T)

ROADS AND STORM WATER: A-RS 04-2017: THE APPOINTMENT OF SERVICE PROVIDERS FOR THE SUPPLY AND PAINTING OF ROAD MARKING THE COE ON AN AS AND WHEN REQUIRED BASIS, FOR THE PERIOD WITH EFFECT FROM ACCEPTANCE BY THE EMM UNTIL 30 JUNE 2020

RECOMMENDATION

ANNEXURE

2249

 

 

 

 

2271

2276

ITEM A-ERM 02-2017(T)

(VOL 2 OF Agenda)

ENVIRONMENTAL RESOURCE MANAGEMNT: THE AWARD OF A BID FOR CONTRACT A-ERM 02/2017: THE APPOINTMENT OF MULTIPLE SERVICE PROVIDERS TO PERFORM VARIOUS ARBORICULTURE MAINTENANCE ACTIVITIES, ON AN AS AND WHEN REQUIRED BASIS, FROM DATE OF AWARD UNTIL 30 JUNE 2018.

RECOMMENDATION

ANNEXURE

1

 

 

 

 

 

343

359

 

3RD BID ADJUDICATION COMMITTEE MEETING INDEX - 05 FEBRUARY 2018

ITEM A-EE 20-2017(T)

E&E: (O) (2018/01/001): ENERGY DEPARTMENT: THE AWARD OF A BID FOR CONTRACT A-EE 20-2017: THE APPOINTMENT OF CONTRACTORS FOR THE SERVICING, REPAIRS, MAINTENANCE, RECONDITIONING AND TESTING OF 2.5MVA TO 80 MVA POWER TRANSFORMERS ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

 

ITEM A-WS 03-2017(T)

DEPARTMENT: WATER AND SANITATION: AMENDMENT OF RESOLUTION 11: THE AWARD OF A BID FOR CONTRACT A-WS 03-2017(T): THE SUPPLY, DELIVERY AND OFF-LOADING OF VARIOUS SIZES OF WATER METERS AND RELATED MATERIAL, ON AS AND WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

 

ITEM A-REM 01-2017(T)

DEPARTMENT: ENVIRONMENTAL RESOURCE MANAGEMENT: TO OBTAIN APPROVAL FOR THE NON-ACCEPTANCE OF ITEM 4.1 LARGE BRUSH CUTTER, AWARDED TO BIDDER NO. 21, AND SUBSEQUENT AWARD TO BIDDER NO 5 RELATING TO CONTRACT: A-ERM 01-2017: APPOINTMENT OF SERVICE PROVIDERS FOR SUPPLY, DELIVERY AND OFF-LOADING OF VARIOUS GRASS CUTTING, TREE CUTTING AND ANCILLARY EQUIPMENT, ON AN AS-AND-WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2019.

RECOMMENDATION

ANNEXURE

 

 

39th Bid Adjudication Committee Meeting Index - 6 November 2017

ITEM A-WS 05-2016(T)

 

WATER AND SANITATION DEPARTMENT: THE AWARD OF A BID FOR CONTRACT NUMBER: WS-10-2017:   THE APPOINTMENT OF A CONTRACTOR FOR THE UPGRADE AND REPLACEMENT OF THE DEKEMA OUTFALL SEWER, GERMISTON (PHASE 2)

RECOMMENDATION

ANNEXURE

5

 

 

 

30

32

ITEM A-HEA 07-2017(T)

DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT: THE AWARD OF A BID FOR CONTRACT A-HEA 07-2017: THE APPOINTMENT OF SERVICE PROVIDER FOR BAITING OF RODENTS IN ORDER TO REMEDY OR PREVENT HEALTH NUISANCE ON PRIVATELY OWNED STANDS/INFORMAL SETTLEMENTS IN TERMS OF THE PUBLIC HEALTH BY-LAWS ON AN AS-AND-WHEN REQUIRED BASIS FROM THE DATE OF AWARD UNTIL 30 JUNE 2020.

RECOMMENDATION

ANNEXURE

463

 

 

 

 

479

482

ITEM C-CBM 03-2017(T)

COMMUNICATION AND BRAND MANAGEMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER TO ADD AND APPOINT OTHER MEDIA SPACE OWNERS IN TERMS OF RECOMMENDATION 9 OF THE VARIOUS MEDIA OWNERS OF ELECTRONIC AND PRINT BILLBOARD AND DISPLAYS (OUTDOOR ADVERTISING) REPORT, THAT WAS APPROVED ON 20th JULY 2016 TO DISPENSE WITH THE OFFICIAL PROCUREMENT PROCESS IN TERMS OF REGULATION 36(1)(a)(v) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONS READ WITH PARAGRAPH 13.10.1.5 OF THE CITY OF EKURHULENI SUPPLY CHAIN MANAGEMENT POLICY FROM DATE OF APPROVAL UNTIL 30 JUNE 2018

RECOMMENDATION

ANNEXURE

663

 

 

 

 

 

 

677

CD