EKURHULENI METROPOLITAN MUNICIPALITY 22ND BID ADJUDICATION COMMITTEE MEETING INDEX 26 JUNE 2017

ITEM A-CP 02-2015(T)

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CITY PLANNING DEPARTMENT:  TO REQUEST THE CITY MANAGER TO NOTE IRREGULAR EXPENDITURE RELATING TO THE ACTIONS OF THE HOD FOR THE SUPPLY AND DELIVERY OF A NEW SET OF COLOUR DIGITAL ORTHO-PHOTOS (EMM AREA) AND OBLIQUE IMAGERY (FOR EMM CBD’S) FROM DATE OF AWARD UNTIL 31 DECEMBER 2015 AFTER THE CONTRACT DATE HAS EXPIRED (CONTRACT NUMBER A-CP 02-2015(T)

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ITEM PS-RS 86-2014(T)

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PS-RS-86-2014: ROADS AND STORMWATER DEPARTMENT: TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF TIME ON A MONTH TO MONTH BASIS FOR A PERIOD OF FOUR MONTHS OR UNTIL THE PROJECT IS COMPLETED WHICH EVER COMES FIRST CONTRACT PS-RS 86-2014 : The appointment of a PROFESSIONAL TRANSPORT PLANNING FIRM TO PROVIDE TRANSPORT MODELING SERVICES TO REVIEW THE EXISTING 2013 EMM ROAD MASTER PLAN AND THE TRANSPORT MODEL IN EMME4 AND TO DO MODELLING OF VARIOUS SUBAREAS ON A MICRO LEVELUNTIL 30 JUNE 2017 IN TERMS OF SECTION 22.20 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62.

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ITEM A-EE 05-2015(T)

E&E: (O) (2017/03/001): ENERGY DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE VARIATION OF CONTRACT A-EE 05/2015: THE APPOINTMENT OF A CONTRACTOR FOR THE TESTING, FAULT LOCATION, REPAIR AND MAINTENANCE OF CABLE NETWORKS FROM 33 KV TO 132 KV INCLUDING ASSOCIATED COPPER AND OPTIC FIBRE PILOT CABLES ON AN AS‑AND‑WHEN REQUIRED BASIS FROM DATE OF AWARD UNTIL 30 JUNE 2017, BUT SUBJECT TO A CAPPED AMOUNT WHICHEVER COMES FIRST, IN TERMS OF SECTION 22 OF THE SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY CIRCULAR NO. 62ON A MONTH TO MONTH BASIS FOR A PERIOD NOT EXCEEDING 6 MONTHS OR UNTIL THE MUNICIPALITY’S NEW CONTRACT/S IS/ARE IN PLACE, WHICHEVER COMES FIRST. 

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ITEM A-EE 15-2013(T)

DEPARTMENT: ENERGY: ADMINISTRATIVE AMENDMENT TO  THE EXTENSION OF CONTRACT NUMBER: A-EE 15/2013: APPOINTMENT OF SEVERAL SERVICE PROVIDER(S) TO MANAGE COMPONENTS OF THE EKURHULENI THIRD PARTY PREPAYMENT VENDING SERVICE, WITH EFFECT FROM 1 JULY 2016 ON A MONTH TO MONTH BASIS, OR UNTIL THE DATE OF AWARD OF THE NEW BID AND THE PERFORMANCE OF THE NEWLY APPOINTED CONTRACTORS IS SATISFACTORY, WHICHEVER DATE COMES FIRST, NOT EXCEEDING 6 MONTHS, IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62.

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ITEM C-WS 01-2016(T)

EKURHULENI METROPOLITAN POLICE DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF CONTRACT NO. A-EMPD 02/2014: THE RENDERING OF SECURITY SERVICES FOR THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS AND WHEN REQUIRED BASIS FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017  ON A MONTH TO MONTH BASIS OR UNTIL THE DATE OF AWARD OF THE NEW BID WHICH EVER COMES FIRST  NOT EXCEEDING SIX (6) MONTHS WITH EFFECT FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017 IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62 WITH AN OPTION TO TERMINATE THE CONTRACT WITH AN ONE MONTH NOTICE.

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ITEM A-EMPD 03-2014(T)

EKURHULENI METROPOLITAN POLICE DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF CONTRACT NO. A-EMPD 03/2014: THE RENDERING OF CLEANING SERVICES FOR THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS AND WHEN REQUIRED BASIS, FROM 01 JULY 2017 UNTIL 30 NOVEMBER 2017 ON A MONTH TO MONTH BASIS OR UNTIL THE DATE OF AWARD OF THE NEW BID WHICH EVER DATE COMES FIRST, NOT EXCEEDING FIVE (5) MONTHS WITH EFFECT FROM 01 JULY 2017 UNTIL 30 NOVEMBER 2017 IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62 WITH AN OPTION TO TERMINATE THE CONTRACT WITH an ONE MONTH NOTICE.

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ITEM A-EMPD 02-2014(T)

EKURHULENI METROPOLITAN POLICE DEPARTMENT: REQUEST TO OBTAIN APPROVAL FROM THE CITY MANAGER FOR THE EXTENSION OF CONTRACT NO. A-EMPD 02/2014: THE RENDERING OF SECURITY SERVICES FOR THE EKURHULENI METROPOLITAN MUNICIPALITY ON AN AS AND WHEN REQUIRED BASIS FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017  ON A MONTH TO MONTH BASIS OR UNTIL THE DATE OF AWARD OF THE NEW BID WHICH EVER COMES FIRST  NOT EXCEEDING SIX (6) MONTHS WITH EFFECT FROM 01 JULY 2017 UNTIL 31 DECEMBER 2017 IN TERMS OF SECTION 22.20.2 OF THE EMM SUPPLY CHAIN MANAGEMENT POLICY READ WITH NATIONAL TREASURY MFMA CIRCULAR NO 62 WITH AN OPTION TO TERMINATE THE CONTRACT WITH AN ONE MONTH NOTICE.

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ITEM A-HEA 04-2015(T)

DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT: TO REQUEST THE CITY MANAGER TO NOTE IRREGULAR EXPENDITURE RELATED TO THE ACTIONS OF THE HEALTH AND SOCIAL DEVELOPMENT DEPARTMENT IN TERMS OF NATIONAL TREASURY CIRCULAR 68 DATED 13 MAY 2013 FOR ALLOWING LINK REFLECTIVE & PROTECTIVE DESIGNS CC TO PROVIDE UNIFORMS TO NURSING STAFF AFTER THE CONTRACT NUMBER A-HEA 04-2015, HAD REACHED ITS AWARDED AMOUNT.

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ITEM C-CP 01-2013(T)

DEPARTMENT: CITY PLANNING: TO REQUEST THE CITY MANAGER TO NOTE THE IRREGULAR EXPENDITURE RELATED TO THE ACTIONS OF HEAD OF DEPARTMENT   CITY PLANNING IN TERMS OF NATIONAL TREASURY CIRCULAR 68 DATED 13 MAY 2013, FOR THE ALLOWING THE SERVICE PROVIDER TO CARRY OUT WORKS AFTER THE CONTTRACT PERIOD HAD EXPIRED.

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ITEM C-ICT 03-2017(T)

ICT DEPARTMENT: TO REQUEST APPROVAL FROM THE CITY MANAGER FOR THE APPOINTMENT OF TELKOM SOC SA Ltd TO RENDER A COMPLETE TELEPHONY (VOICE) MANAGED SOLUTION FOR THE ENTIRE EKURHULENI METRO (APPROXIMATELY 545 SITES) IN TERMS OF SECTION 110(2)(a) OF MUNICIPAL FINANCE MANAGEMENT ACT (MFMA), 56 OF 2003 FROM DATE OF AWARD UNTIL 30 JUNE 2018.

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ITEM C-CBM 01-2017(T)

COMMUNICATIONS AND BRAND MANAGEMENT: TO OBTAIN APPROVAL FROM THE CITY MANAGER TO DISPENSE WITH THE OFFICIAL PROCUREMENT PROCESS IN TERMS OF REGULATION 36(1)(a)(v) OF THE MFMA SUPPLY CHAIN MANAGEMENT READ WITH PARAGRAPH 13.10.1.5 OF THE EMM SCM POLICY FOR THE EKURHULENI METROPOLITAN MUNICIPALITY TO PARTNER WITH VIACOM IN HOSTING THE ANNUAL MTV AFRICA MUSIC AWARDS ON THE 16TH SEPTEMBER 2017.

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ITEM EE 07-2013(T)

ENERGY DEPARTMENT: TO REQUEST THE CITY MANAGER TO NOTE THE IRREGULAR EXPENDITURE RELATINGTO THE ACTIONS OF THE ENERGY DEPARTMENT, FORINCURRING A LEGAL COMMITMENT TO PAY A SERVICE PROVIDER IN TERMS OF CONTRACT EE 07/2013 OUTSIDE THE FINANCIAL YEARS APPROVED IN THE ORIGINAL APPOINTMENT

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ITEM C-RE 01-2017(T)

DEPARTMENT: REAL ESTATE (BRAKPAN CUSTOMER CARE AREA): TO OBTAIN APPROVAL FOR THE AWARD OF AN UNSOLICITED BID IN TERMS OF REGULATION 37(3) TO (7) OF THE MFMA SUPPLY CHAIN MANAGEMENT REGULATIONS TO BE READ WITH SECTION 18.43 OF THE EKURHULENI METROPOLITAN MUNICIPALITY’S SUPPLY CHAIN MANAGEMENT POLICY AS WELL AS PARAGRAPH 7(d) OF THE LAND DISPOSAL FRAMEWORK AND GUIDELINES : TRANSFER AND PERMANENT DISPOSAL OF A NON-EXEMPTED CAPITAL ASSET : ERF 157 LABORÉ EXTENSION 1 TOWNSHIP, BRAKPAN.

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