Business

UNDERSTANDING THE CITY OF EKURHULENI’S PROCUREMENT PROCESS: A GUIDE FOR SERVICE PROVIDERS AND THE COMMUNITY

By Thulasizwe City of Ekurhuleni 1923

The City of Ekurhuleni (CoE) is committed to promoting fairness, transparency, and economic development through its Supply Chain Management (SCM) processes. In line with recent legislative changes and policy updates, the City invites all interested service providers, businesses, and members of the local community to familiarise themselves with the procurement procedures and opportunities available.

Recent Legislative Amendments

As of 14 December 2023, amendments to the Municipal Supply Chain Management Regulations were officially gazetted, introducing revised thresholds and requirements for quotations and tenders. In response, the City of Ekurhuleni has adopted these changes, and updated its SCM Policy, approved by Council on 1 March 2024.

One of the most notable adjustments includes revised quotation thresholds:

Compliance with the Municipal Finance Management Act (MFMA)

The City’s procurement process aligns with the Municipal Finance Management Act No. 56 of 2003, specifically National Treasury Circular No. 81, which mandates that:

  • All municipalities and municipal entities must implement the use of the Central Supplier Database (CSD).

How to Do Business with the City of Ekurhuleni

1. Register on the Central Supplier Database (CSD)

All service providers interested in conducting business with the City must be registered on the National Treasury’s Central Supplier Database. Registration is free and can be completed online via the CSD website: https://secure.csd.gov.za

The CSD is a single source of supplier information for all spheres of government and simplifies the procurement process by verifying supplier compliance in real time.

2. Register on the City of Ekurhuleni Supplier Database

In addition to the CSD, suppliers must also register on the City of Ekurhuleni’s own supplier database. This is crucial for visibility in the City’s procurement system and for receiving notifications about relevant tenders and quotation opportunities.

Online registration can be done via the official Ekurhuleni website: www.ekurhuleni.gov.za

Ensure that all required documentation is submitted, including:

  • CSD registration number
  • Tax compliance information
  • B-BBEE status certificate or sworn affidavit
  • Proof of company registration
  • Proof of address and contact information

3. Submit Your Bids or Quotations Properly

All bid documents and quotations must be completed accurately and submitted on or before the closing date and time indicated in the advertisement.

Submission Address:
5 Junction Road
Driehoek
Germiston
1401

It is essential that documents are sealed and clearly marked with the bid or quotation reference number.

Opportunities for Local Economic Development

The City of Ekurhuleni places a strong emphasis on empowering local businesses, especially those owned by youth, women, and persons with disabilities. Preference is often given to local suppliers in line with the Preferential Procurement Regulations and the City’s commitment to inclusive economic growth.

Through responsible procurement, the city aims to:

  • Encourage entrepreneurship
  • Foster skills development
  • Promote equitable access to economic opportunities
  • Drive socio-economic transformation in the region